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Printing, Scanning, Billing – in Seconds, Centrally Managed, and Fully Integrated
Located in the vibrant heart of Berlin, Rooftop Office is a coworking space where members can enjoy stunning rooftop views during work or breaks, and take advantage of beautifully designed spaces equipped with the latest technology. When it comes to workflows such as printing, scanning, and copying, Rooftop Office is also setting new standards in innovation. As the first coworking space ever to do so, Rooftop Office uses the new ezeep Blue Release App in combination with a Lexmark multifunction printer – seamlessly integrated into the Nexudus management platform. This powerful trio takes both workspace management and the user experience to an entirely new level.
Coworking spaces face the daily challenge not only of managing desks and rooms efficiently but also of providing add-on services like printing, scanning, and copying without friction. Many spaces quickly reach their limits: Who is allowed to print what? How can usage and costs be tracked? And how do you offer professional-grade service while keeping admin overhead low?
Efficient Trifecta: ezeep Blue, Lexmark and Nexudus
This is exactly where the new ezeep Blue Release App comes in. At Rooftop Office, it’s combined with a new Lexmark printer and forms, together with Nexudus, the digital backbone of print management in the space. Particularly efficient features are:
- New users created in Nexudus are automatically imported into ezeep – no manual setup required.
- When members print or copy, costs are instantly tracked in Nexudus and automatically added to their monthly invoice.
Highlight Scan-Function
One standout feature is the innovative scanning function: the coworking manager can easily scan incoming mail – for example, for members who are currently offsite but have requested this service. These documents are automatically assigned to the appropriate user and stored in the ezeep management interface. There’s no need for time-consuming email forwarding or tracking – everything happens centrally, securely, and transparently.
Simple Setup
Setting up print access for new members is also remarkably simple. With ezeep, users can be activated within seconds – no additional software or complex configuration needed. To print, users just log in via the app or swipe a card directly at the printer. One quick tap of the membership card on the reader – and they’re ready to print, scan, or copy.
Automatic Tracking of Print, Scan and Copy
Another major benefit is the ability to automatically track all print, scan, and copy activity. These data points flow directly into the Nexudus space management system, where they can be billed or reported in the customer’s monthly invoice. At the same time, clear reports help operators analyze usage and occupancy, enabling targeted service improvements.
For Rooftop Office Berlin, this means above all: greater efficiency and a higher quality of service. Members love the ease of use and full transparency. No installations, no tech headaches – just log in, print, done. And because copy jobs also require authentication, there’s an added layer of security and control.
This modern printing solution is more than just a convenient tool – it’s another step forward in the digital transformation of coworking spaces. Rooftop Office Berlin is a great example of how smart technology can create real added value for both users and operators.
Conclusion: A New Standard for Coworking Spaces?
The combination of the ezeep App, Lexmark hardware, and direct integration with Nexudus has already proven to be a real game changer at Rooftop Office. It reduces administrative work, ensures clear processes, and impresses users with intuitive design.
“Thanks to ezeep, we can intelligently manage our entire print process – from the first scan to automated billing with a single click. And with the Nexudus integration, everything works seamlessly and transparently. Our members immediately notice: this space is ahead of the curve,”
says Christina Hotzel, Manager of Rooftop Office.