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Welcome to the Coworking Era Without Closing Hours
Coworking spaces are far more than just temporary offices. They serve as creative hubs for freelancers, startups, and businesses that value flexibility and collaboration. And since creativity and productivity don’t stick to a 9-to-5 schedule, more and more operators are opting for 24/7 accessibility.
However, a space that’s open around the clock brings new challenges: Does someone really need to fix the printer at three in the morning? How do you keep everything safe, clean, and operational? And most importantly: How do you keep the space running smoothly without having to work the night shift yourself?
Here’s how you can efficiently manage your space—with smart processes, automation, and the right strategies.
1. Do I Really Need Staff Around the Clock?
The simple answer: No – if you have the right systems in place.
Of course, some tasks cannot be fully automated. Personal interaction remains essential, especially for community management, event organization, or customer service. Emergencies like power outages or water damage also can’t be solved by an algorithm. However, the reality is that in most coworking spaces, not much happens at night. The demand for direct support is low, and with the right strategy, many processes can be structured so that staff is only needed in emergencies.
One approach is to replace permanent staffing with virtual support. Chatbots or automated helpdesks can answer common questions, while an emergency hotline only activates when there is a real issue. Security services can also be hired for specific hours or on demand. This keeps your space safe and well-maintained—without you having to take calls in the middle of the night about a faulty Wi-Fi connection.
2. Automation: Processes That Should Run Independently
If your space is open 24/7, certain processes must function reliably—even without human intervention. Three key areas are particularly important: access, IT & printing infrastructure, and booking & billing.
Access
A functional access system is the foundation of a 24/7 operation. Instead of traditional keys, many spaces rely on digital solutions like smart locks, RFID cards, or app-based door controls. These allow precise control over who has access and when, making it easy to manage guest bookings.
IT & Print Management
Few things frustrate coworkers more than a malfunctioning printer or a sluggish internet connection. At night, when no support is available, this can become a serious problem. The solution: cloud-based printing systems and remote IT management. This allows users to print independently without dealing with drivers or network settings, while you can handle updates and maintenance remotely without being on-site.
Payment & Booking
A fully automated booking and billing system is another must for a well-functioning 24/7 space. Members should be able to reserve meeting rooms or additional services at any time—ideally with automatic invoicing, so you don’t have to send out invoices manually. Modern membership platforms like Nexudus or OfficeRnD offer exactly these features, significantly reducing your administrative workload.
3. Challenges of 24/7 Operation – and How to Overcome Them
A coworking space that operates around the clock brings not just advantages but also challenges. Three key areas require close attention: security, energy consumption, and community management.
Security: Open Doors Without Risks
24/7 access doesn’t mean that the space should be open to everyone. Clear access rules are essential to prevent misuse. Only verified members should receive individual access credentials, while guests should be granted entry through a controlled system. Some operators also designate a dedicated “night owl” area that is separately secured—keeping usage manageable and reducing risks. Some spaces even use smart sensors to detect unusual activities, such as someone booking a meeting room in the middle of the night when it’s supposed to be empty.
Energy Costs: Automation Saves Money
A space that’s always available shouldn’t waste energy unnecessarily. Smart thermostats and motion sensors for lighting help ensure that power is only used when needed. Devices like coffee machines or monitors can also be set to automatic standby mode. For even greater efficiency, smart plugs can shut off specific devices at predetermined times—such as a printer if no print jobs are received after a certain hour.
Community Management: Keeping the Space Lively
When a coworking space never closes, members might interact less frequently. That makes it even more important to foster a sense of community. Digital tools like Slack or Discord can help maintain communication outside of physical spaces. Regular events or check-ins should also be organized to strengthen connections. In the end, it’s the community that defines a coworking space—not just access to desks.
Conclusion: Running a 24/7 Space Without Stress
A coworking space that’s open around the clock can be a great opportunity—if managed wisely. With automation, smart security measures, and efficient processes, you can maintain smooth operations without turning into a night worker yourself.If you’re considering switching to a 24/7 model, ask yourself: Which processes already run smoothly—and where could automation help? Once you have the answers, nothing stands in the way of a stress-free, fully automated coworking paradise. And don’t worry—the lights will turn off by themselves.