Reduce Paper Waste in Offices: Tips for Sustainable Printing

Questions about how we can better protect the environment are more crucial than ever. Printing has also fallen into disrepute as an environmental sin, something that is not necessarily justified.

However, when you consider that an office worker prints between 6,000 and 10,000 pages a year, most of which end up being thrown away at the end of the day, you should take every possible measure to reduce paper waste in the office. Just a few settings and tips can help you print in a far more environmentally-friendly way, lower costs and reduce paper waste in the office.

Reduce paper waste in offices

Easily Reduce Paper Waste in the Office with These Tips

1. Use the duplex printing feature as standard

Printing on both sides of a sheet of paper offers significant potential savings and is one of the easiest and most effective ways to reduce paper waste in the office. Working out the numbers is just as easy – you instantly reduce paper waste by 50%. For example, ezeep Blue’s Printer Profiles feature allows you to easily set default printer settings and assign them to user groups. Examples of resource-saving default printer settings are black and white or duplex printing, making it a very easy to reduce paper waste and toner consumption in the office.

2. Reduce unnecessary and forgotten printouts with pull printing

Unnecessary printouts increase paper and toner consumption and, in turn, printing costs. Pull printing is an efficient way to reduce paper waste in the office because it prevents uncollected printouts from piling up in the printer tray or going straight into the trash. Pull printing solutions, for example from ezeep, ensure that the printer of choice only prints when the employee authenticates themselves and triggers the print job at the printer. At the same time, this also ensures that the printout does not end up at the wrong printer or that third parties access it. 

3. Simply don’t throw away old paper

If paper printed on one side is no longer needed, it is far from being a case for the waste bin. Use the blank page as a notepad or for other purposes. This tip is another simple way to reduce paper waste in the office.

4. Use recycled paper

Recycled paper has left its gray days behind and is visually almost indistinguishable from virgin fiber paper. In contrast to virgin fiber paper, the use of recycled paper is resource-friendly since its production uses significantly less wood, water, and energy.

5. Replace laser printers with inkjet printers

The choice of printer also plays a major role in sustainable printing. Inkjet printers use up to 84% less power at 15 watts than laser printers at 1300 watts. The heating process is completely eliminated, and an inkjet printer also emits no particulates. 

By following these simple tips, you can reduce paper waste in the office, print sustainably, and, most importantly, cut your printing costs significantly.

And There’s More, with ezeep Printing is Carbon Neutral

We take various measures to ensure that for ezeep customers, printing is carbon neutral. For example, we provide our printing service only via sustainable hosting providers. Billboard

We also offset all CO2 emissions caused by our customers when printing with ezeep through our support of This organization has set itself the goal of re-greening desolate land.
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Reduce Paper Waste in Offices – Free Checklist to Lower Printing Costs

You can find more tips on how you can cut printing costs in our checklist: 10 Tips to Lower Your Printing Costs.

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Download the Checklist 10 Tips to Lower YOur Printing Costs