Printing as a Service for Events and Conferences

When your event attendees and delegates need a fast, secure and sustainable way to print out documents, ezeep has you covered in the space of conference management.

Why Use ezeep Alongside Your Conference Guest Management Tools?

Print with high flexibility & user-friendliness

Print with High Flexibility & User-Friendliness

  • Give event participants the ability to print from any of their own devices (laptop, tablet, smartphone) from anywhere, reducing wait times and increasing event satisfaction
  • Scale up and down as needed and easily manage printing for large events with thousands of participants.
Easy setup

Easy Setup

  • Goodbye technical headaches – No print servers or printer drivers are needed.
  • Cloud-based infrastructure means it just a matter of clicks to enable printing
  • Coming soon: accelerate attendee onboarding with streamlined self-sign up
Cost effective & transparent printing

Cost Effective & Transparent

  • Keep a real-time overview of printed jobs, printer status and expenditure
  • Real-time reporting makes it easy to track, and invoice if needed, printed documents and print expenditure
Highest levels of print security

Highest Levels of Security

A truely sustainable print solution

A Truely Sustainable Print Solution for Events

  • 100% compensation for the CO₂ produced per printed document via Justdiggit
  • Reduced CO₂ emissions thanks to the elimination of local servers
  • Save wasted paper thanks to smart printing guidelines (e.g. double-sided printing)

Who is ezeep Suitable For?

ezeep is suitable for organisers of conferences, congresses and summits

Organisers of conferences, congresses and summits

Printing is essential at international summits for creating official documents, such as agreements and resolutions, that require physical signatures and provide a tangible record of decisions. Printed materials also facilitate discussions by ensuring all participants have access to key information, therefore a flexible print service is often compulsory.

COP 16

At the UN Climate Conference COP16, held from December 2–13, 2024 in Riyadh, Saudi Arabia, ezeep Blue enabled seamless printing for thousands of global delegates, ensuring effortless document printing from any device. With 12 print stations handling over 10,000 pages, the solution reduced energy use, minimized paper waste, and supported CO2 offsetting, meeting both the event’s high demands and sustainability requirements.

Workshop, Event & Seminar Organisers

In smaller workshops and seminars, printing improves collaboration and flexibility during discussions and group work. Printed materials, such as agendas, notes, or brainstorming results, allow participants to interact with physical documents that can be quickly referenced, shared, or updated as needed. Having the ability to accomodate the print on-demand needs of your guests ensures that the flow of creativity and problem-solving is uninterrupted.

ezeep for workshop, event & seminar organisers
ezeep for corporate events and AGMs

Corporate events and AGMs

When multiple teams and guests come together at corporate events, team-building activities, and annual general meetings (AGMs), there is often a need to print materials such as agendas, event schedules, participant lists, or reports.

How it Works: Print Management Made Easy For Conferences, Congresses and More

1. Set Up Print Stations

Connect preconfigured ezeep Hubs to existing printers to enable printing – The ezeep Hub is plug and play, so once a Hub is connected to the network you make almost any printer ezeep ready.

2. Send Guests Invitation to ezeep Blue

Invite event participants to ezeep. With just a few clicks, they are ready to print from any device of their choosing

3. Enjoy User-Friendly Printing on Site

Participants authenticate themselves conveniently (e.g. via QR code or smartphone) at desired printers and collect their documents at the nearest printer – quickly, securely and without waiting times.

 4. Flexible Administration as Needed

Via a single dashboard, you always have an overview and control over the amount being printed. Real-time reporting makes it easy to track, and charge if needed, printed documents.

ezeep Hub

Your Next Event, Perfectly Printed – with ezeep

Conference management doesn’t need to be difficult. Create an event environment in which printing is as easy and resource-efficient as possible. Whether it’s workshops full of discussion, final decision-making rounds or large-scale conferences: With ezeep, you can ensure that all documents are accessible at all times – and make an active contribution to environmental protection at the same time.

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Would You Like to Find Out More?

Contact us for a non-binding consultation. Together, we can make your event printing more modern, more flexible and greener – so that you can concentrate on the essentials: the success of your event.