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Meeting rooms are the heart of any coworking space. They’re where key client discussions, creative brainstorming sessions, and productive team meetings take place. However, not all meeting rooms are used to their full potential – often because of inadequate equipment.
A well-designed meeting room not only boosts member satisfaction but also enhances the appeal of your coworking space. In this guide, you’ll learn which features a modern meeting room truly needs.
The Basics: Must-Haves for Every Meeting Room
To ensure meetings run smoothly and efficiently, certain essentials are crucial:
- Flexible furniture: Height-adjustable desks and ergonomic chairs provide comfort and adaptability for different meeting formats.
- Optimal lighting: A mix of natural light, dimmable lamps, and indirect lighting creates the right atmosphere.
- Soundproofing: Acoustic panels or carpets help minimize noise and improve concentration.
- Comfortable climate control: Good ventilation and smart climate management contribute to overall well-being.
Tech That Today’s Coworkers Expect
Technology is a major factor when choosing a coworking space. Essential tech features include:
- Large displays or projectors: Crucial for presentations and hybrid meetings.
- Video conferencing systems: High-quality cameras, microphones, and speakers for seamless online meetings.
- Fast Wi-Fi: A stable connection is a must – 100 Mbps should be standard.
- Wireless presentation systems: Solutions like AirPlay, Chromecast, or ClickShare enable hassle-free screen sharing.
- Charging options for all devices: USB ports and power outlets at every seat make work more convenient.
Beyond Tables and Chairs: Smart Extras for Better Meetings
To upgrade a standard meeting room into a premium space, consider investing in:
- Whiteboards and facilitation materials: Perfect for workshops and creative sessions.
- Digital booking systems: Seamless integration with coworking apps prevents double bookings and boosts efficiency.
- Beverage and snack stations: Coffee, water, and healthy snacks help maintain focus.
- Flexible furniture designs: Modular setups allow for quick adjustments based on different needs.
- Smart room controls: Lighting and climate settings can be adjusted via an app for maximum personalization.
- Printing: Whether it’s meeting agendas or discussion notes, ensure your members have easy access to your printers, no matter what devices they use. ezeep Blue has the perfect solution for that »
Sustainability and Design: More Important Than Ever
Coworking spaces thrive on innovation – so why not integrate sustainable solutions as well?
- Sustainable furniture and materials: Recycled and durable products are both eco-friendly and stylish. Learn more about sustainable options »
- Energy-efficient features: LED lighting, motion sensors, and smart thermostats help reduce energy consumption. Explore smart office technologies »
- Inspiring design: Plants, modern colors, and creative artwork create a welcoming and productive environment.
Conclusion: The Right Meeting Room Setup Pays Off
A thoughtfully equipped meeting room makes your coworking space even more attractive to members and businesses. The right mix of technology, comfort, and design leads to more productive meetings and a higher booking rate.