Printing in the Coworking Space: How It Works for Every Device

Your members bring all types of devices with them: MacBooks, Windows laptops, iPhones, Chromebooks, Android tablets. That's the essence of a modern coworking space – diversity, flexibility, and openness. But the moment someone wants to print, that diversity quickly turns into a support ticket.

Searching for drivers. Incompatible operating system. Printer not found. You know the drill.

This "everyone brings their own device" approach even has a name: BYOD – Bring Your Own Device. In coworking, it's long been the standard. But the printing solution is often still stuck in the traditional office era when everyone used the same device.

The good news is that can change. Printing today can be just as straightforward as everything else in your space – on any device, with zero setup.

Why Printing in Coworking Spaces So Often Fails

Picture a member who wants to print their proposal five minutes before a client meeting, and gets stuck searching for drivers. That frustration ultimately reflects on your space.

In a coworking space, you’ve no control over what devices your members bring. But traditional printing solutions were built for controlled IT environments – not for open, dynamic spaces.

This leads to typical problems:

• Driver issues: Every operating system – Windows, macOS, iOS, Android, ChromeOS, requires its own drivers. Not every printer supports all of them.
• Installation effort: Your members are there to work, not solve IT problems. Nobody wants to spend 20 minutes hunting for drivers.
• Security risks: Unknown devices on the network, uncontrolled printer access - traditional setups create unnecessary attack surfaces.
• Support overhead: Every failed print request ends up on your desk or your team's.

The results are frustrated members, wasted time, and a printer that causes more headaches than it's worth.

What Your Members Actually Expect

Your members arrive with their own device, and expect everything to just work. Not after reading a setup guide. Not after submitting a support ticket. Just like that.

That applies to printing, too. The expectation is the same as with Wi-Fi: log in, done. No setup, no drivers, no IT knowledge needed.

This is exactly where many coworking spaces fall short, and exactly where your opportunity lies to position yourself as a professional, frictionless workplace.

The Solution: Cloud Printing - No Driver Installation Required

Cloud-based printing solves the problem at its root. Instead of installing a driver on every device, the entire print logic runs in the cloud. Your member's device just needs to connect, that's it.

Here's how it works with ezeep:

• No driver, no setup: Members print directly via the browser or the ezeep app - on any device, with any operating system.
• All common devices supported: Windows, macOS, iOS, Android, ChromeOS - ezeep works device-independently, without the usual exceptions.
• Secure access: Members only get access to the printers you've enabled for them. No open network, no uncontrolled access. 
• Central management: You manage printers, user permissions, and print policies in a single cloud portal - from anywhere. 
• Scalable: Whether you have 10 or 500 members - ezeep grows with your space, without added IT infrastructure.

How a Member Prints – in 3 Steps

1. Connect: The member opens the browser or the ezeep app – no download, no driver, no instructions needed.

2. Select printer: Only the printers enabled for that member are displayed.

3. Print: Send the document, pick it up at the device, done.

Self-join onboarding via QR code makes it even smoother: scan, print, and get back to work.

What You Gain as an Operator

Driver-free printing isn't just a convenient feature for your members. It's an operational advantage for you:

• Fewer support requests: When printing just works, hardly anyone will bother you about it.
• Quick setup: No dedicated IT infrastructure needed. ezeep is up and running within a few hours.
• Professional image risks: A space where everything runs smoothly gets talked about, and recommended.

Printing as a Billable Service

In coworking, printing is often not just a convenience, it's also a billing matter. With ezeep, you stay in control:

• Assign print costs: per member, team, or membership tier – transparently and traceably.
• Quotas & pay-per-print: Grant free allowances or charge per page. 
• Cost-neutral or revenue-generating: Turn printing from a cost factor into a fair and valued add-on service.

Conclusion: Printing Should Be the Most Boring Thing in Your Space

Your members come to your space to work, not to troubleshoot printer problems. With ezeep, every device prints without anyone ever needing to install a single driver.

Put it to the test in your space

Set up ezeep for free and let your next new member print without a single support ticket.

Try it today